Guidelines for Senior/Associate/Regional Editor
Guidelines for Acceptance Criteria
Guidelines for Review Process
Sample Letters for Review Process

Resources for Editors
IMPORTANT NOTE:  As an Associate/Regional Editor, your will perform the review process for the papers assigned by the Executive Editor according to your expertise.

 
    1. Receive the Paper
      1. All submissions (or re-submission) will be examined for completeness before assigning them to you by the Executive/Managing Editor.
      2. Once you receive the notification of assigned paper submission, you must visit the Journal Management System (JMS) to accept the assignment within one week.
        NOTE: If you do not accept the assignment within one week, the paper will be re-assigned to another editor in order to minimize the time loss.
      3. Open the cover letter and add the suggested reviewers in the letter into reviewer database by registering into the JMS as a new reviewer one at a time.
    2. Review the Paper
      1. Search and select two reviewers from the JMS's reviewer database and assign the paper to them (3 reviewers for fast-track process).  You should match the reviewers' expertise with the theme of the paper.  Note that the new reviewers you added in the last step will be displayed if their expertises match the search criteria. Furthermore, if you cannot find a proper reviewer from the reviewer database, the best way is to find the reviewers from membership directories of related organizations (e.g., MISRC-AIS Faculty Directory, INFORMS database).  Alternately, you could find those who published related articles in the other journals via http://scholar.google.com/ and add them into the reviewer database by logging into the JMS as a new reviewer one at a time.  Then assign them to the paper as the reviewers.  (NOTE:  Please DO NOT send the paper to the editorial board members for reviews unless you have solicited and received their consents.)
      2. Once you confirm the assignment of reviewers, the JMS will unlock the paper and send a 1st-Round Review Request (#02) to each reviewer telling him/her to visit the JMS and select the option to accept the assignment.
      3. If a reviewer does not visit the JMS within 3 days, the JMS will send the 1st-Round Review Final Request (#02g)  to the reviewer.
      4. Once you confirm the assignment of reviewers, the JMS will unlock the paper and send a 1st-Round Review Request (#02) to each reviewer telling him/her to visit the JMS and select the option to accept the assignment.
      5. If a reviewer does not visit the JMS within 3 days, the JMS will send the 1st-Round Review Final Request (#02g)  to the reviewer.
      6. If the reviewer does not visit the JMS 7 days after the 1st-Round Review Final Request was sent, the JMS will send the reviewer a Reviewer Non-response Notice (#02a) telling that the paper will be re-assigned to another reviewer and that a reviewer who receives three Reviewer Non-response Notices in a year will be removed from the reviewer database. A copy of this notice will be sent to you as well.
      7. If the reviewer visit the JMS and selects the option to reject the assignment, or you have received a Reviewer Non- response Notice from the JMS, you must re-assign another reviewer to this paper via the JMS and repeat from Step 1 until the reviewer is committed.
      8. Once the reviewer is committed, the review process formally begins.  The assigned reviewer will be able to review the paper and complete referee report online once he/she logs into the JMS.
      9. After 21 days (one week before the due date), the reviewer who did not complete the referee report will receive a Review Report Reminder (#03) from the JMS.
      10. After 30 days (on the due date), the reviewer who did not complete the referee report will receive another Review Report Reminder from the JMS.
      11. After 37 days (one week after the due date), the reviewer who did not complete the referee report will receive a Review Overdue Notice (#04) from the JMS.  This overdue notice will be sent by the JMS once a week until the reviewer completes the referee report or after the 11th week.
      12. After 60 days (4 weeks after the due date), the reviewer who did not complete the referee report will receive a Reviewer One-Week Warning Notice (#02b) from the JMS telling the reviewer that his/her name will be removed from the reviewer database if the he/she does not complete the referee report within one week.
      13. If any reviewer does not complete the referee report at After 67 days (5 weeks after the due date), the JMS will remove his/her information from the reviewer database, leaving only the name and the e-mail address for blocking future entrance purpose.  The JMS will send a Reviewer Inactive Notice (#02c) to you and you must re-assign the reviewer and the JMS will then send a Reviewer Changed Notice (#02d) to the contact author.  Repeat from Step 1 to reassign another reviewer to the paper.
      14. When two reviewers completed the referee reports or the first completed report has a "REJECT" decision, the JMS will send you a Request for Editor Decision (#06) message.
      15. Review the referee reports via the JMS and release the report to the author once you are satisfied with the report quality.  Once the report is released to the author, the reviewer can no longer access the paper.  If a report quality is poor, select the option to ask for report improvement. The JMS will send a Report Improvement Notice (#02e) to the reviewer; it keeps the report but resets the parameter assuming the report is not finished.  This allows the reviewer to add on to the original comments.  Repeat from Step 3.
    3. Make the Decision
      1. Make a final decision on the paper based on the criteria described at http://www.icebnet.org/review/.  After a decision is made, the JMS will lock the paper and send all the reviewers who have not reviewed the paper a Review Assignment Cancelation Notice (#02f) telling them to stop the review effort.  You need to remove the latter reviewer from the paper to prevent him/her from accessing the paper.
      2. The JMS will send a Thank You Letter only to the reviewer who has completed a referee report.
      3. Select the JMS option to send the Editor Decision Letter to the author whose paper receiving "REJECT" decision using the Journal letterhead format.  The letter tells the author NOT to re-submit the same paper after revisions within 12 months.
      4. You must select the JMS option to send the reviewers and the author the Editor Decision Letter (either "ACCEPT,"  "MINOR REVISIONS," "MAJOR REVISIONS," or "REJECT" decision), telling the author to review the referee reports online.
      5. Select the JMS option to send the Editor Decision Letter to the author whose paper receiving "MINOR REVISIONS" or "MAJOR REVISIONS" decision.  The letter will ask the author to resubmit three files: Title Paper, Paper Body, and Responses to Reviewers.  Format of "Responses to Reviewers" file will be instructed in the letter as well.
      6. Select the JMS option to send the Editor Decision Letter to the author whose paper receiving "ACCEPT" decision using the Journal letterhead format.  The letter tells the author to following the instructions on http://www.icebnet.org/author/ to prepare the complete for final submission.  The JMS will also send this letter to the Executive/Managing Editor and the Editor-in-Chief.
      7. When a decision is made, you may optionally fill out the Editor's Remark for this paper.  The Executive/Managing Editor and the Editor-in-Chief will be able to see it.
      8. Process the 2nd or 3rd round of reviews below if the paper is required to have minor or major revisions, following the guidelines for review process at http://www.icebnet.org/review/.
    4. More Rounds of Reviews
      1. The JMS will send the Resubmission Reminder to the contact author who did not submit the revised paper files 30 days after sending the Editor Decision Letter for either "Minor Revisions" or "Major Revisions" decision.. 
      2. If the author did not submit all the files and quit the system, the JMS will send an Incomplete Submission Notice and ask the author to resubmit a complete package.
      3. Once the author resubmitted all paper files (i.e., Responses to the Reviewers, Title Page, and Paper Body) via the JMS, the JMS will automatically send you and the author a Submission Confirmation Notice.
      4. Once you receive a Submission Confirmation Notice, wait for 24 hours to make sure the system had virus scanned the file folder before accessing the paper files.
      5. Review all files to make sure that 1) the authors' names of the paper are not on the body of paper; 2) the responses to the reviewers are in the required itemized format, and 3) the title page contains full address information for every author.
      6. If any item in Step 5 is incorrect, select the JMS option to send a Submission Correction Notice to ask the author to resubmit corrected files according to the submission requirements described on http://www.icebnet.org/author/.  Then, repeat from Step 2.
      7. If the resubmission is complete, select the JMS option to send the author a Resubmission Completion Notice.  The JMS will unlock the paper and automatically send a Resubmission Review Request to each reviewer telling him/her to visit the JMS and select the option to accept the assignment.
      8. Repeat from Step 3 of Stage 4 (Review the Paper
        9. ) for the 2nd-round review process.
      9. If necessary, repeat all steps of this stage to process more rounds of reviews until you have made the "final decision" on the paper; i.e., either unconditionally accept or clear reject.  


 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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